Transcript
00:09
When you get or check out files,
00:11
files are copied from the vault to your local working folder,
00:15
also known as your workspace.
00:18
Over time,
00:20
your workspace may accumulate files that are no longer necessary
00:24
or stray files that are not meant to be managed by a vault.
00:28
These files can be cleaned up by synchronizing your workspace.
00:33
This video covers the Vault workspace sync feature
00:37
that is designed
00:38
to help Vault users to keep their Vault and working folder
00:41
in sync.
00:45
Once you have logged into your vault,
00:47
you can access the workspace sync command in two ways.
00:51
Either you can access the workspace sync
00:55
from the
00:56
toolbar here
00:58
aAnd 2 workspace sync option.
01:01
Or
01:02
click on 2.
01:05
And click workspace sync.
01:11
The workspace sync command compares the content of the
01:14
workspace with the contents of the corresponding vault,
01:18
verifying which files need to be updated,
01:21
either in the workspace or in the vault, and which files need to be removed
01:26
from the workspace.
01:29
Depending on your settings,
01:32
the latest version,
01:34
the current version,
01:35
or the current version,
01:37
with
01:38
Released Biased,
01:40
is used to determine
01:41
whether a file needs to be updated.
01:46
You can also specify auto delete filters
01:49
using the file extension.
01:51
For example,
01:52
log files,
01:53
AutoCAD backup files are by default added here by design with the Vault client.
02:01
The AutoCAD backup files with extension BAK or
02:05
ac$ are log files with extension LOG
02:09
are automatically added to the list.
02:13
You can add your own file extension based on your requirement using the add
02:18
button here
02:19
or you can remove any unwanted or
02:23
filters that are already specified here by using the Remove option.
02:30
Under the expiration setting,
02:32
you can set
02:34
the time period
02:35
after which the vault will delete the
02:38
files or remove the files from the managed files
02:42
list or the unmanaged files list based
02:45
on the time expiration settings specified here.
02:50
You can set up to 15 weeks
02:52
for
02:53
any of the fields here.
02:56
If you want to exclude any files from the expiration,
03:00
you can add
03:01
those files or the folders here
03:04
by choosing the
03:04
Add files button or add folder button and specify them
03:09
inside your vault.
03:13
Please choose to remove empty folders from your local workspace.
03:20
There is also an option to export settings.
03:24
And use that
03:25
by other user,
03:28
that was it.
03:29
Or you can import settings
03:31
that have been used by other users as well.
03:35
Once you define your settings,
03:37
you can click OK,
03:38
and based on those settings,
03:40
the vault works with synchronization wizard with lists the files
03:44
that has to be removed.
03:49
You can see different filters here,
03:51
like expired manage,
03:52
expired unmanaged,
03:54
and files that have been removed from Vault but still exist
03:58
in the working folder.
04:10
Once you have all the files listed here,
04:13
click Finish.
04:18
The local workspace is synchronized using the specified settings.
04:34
When the synchronization is complete,
04:36
the results are summarized in the report.
04:39
The report lists those files which were successfully downloaded
04:43
and those which were successfully removed.
04:51
As well as the files which unsuccessfully synchronized.
04:56
You can generate a report as a CSV file and save it locally.
05:05
Or in
05:09
the vault,
05:10
using the send to Vault command
05:12
or printed
05:14
by performing one of these options.
05:19
To save the report locally,
05:21
click save
05:23
on the save as dialog,
05:26
select the folder structure where you want to save this file,
05:31
and click save,
05:32
or,
05:35
save the report in a vault,
05:36
click Send to Vault to display a list of Vault folders.
05:43
Select the folder where you want to save the report
05:46
and click save.
05:50
Or,
05:53
click print,
05:54
to print
05:56
the results as a report
05:57
and specify your printing options.
06:03
Choose any of the selected printer to
06:05
print the report,
06:09
or click cancel to exit the dialogue.
06:13
Once you have saved the report,
06:14
as per your preferences,
06:15
click close to exit the dialog.
06:19
This is how
06:20
the Vault workspace sync command works.
06:24
There is also another option
06:26
available
06:27
for workspaces synchronization
06:29
like
06:31
Quick sync.
06:32
It synchronizes the files immediately using the default settings.
06:39
In this case,
06:40
the commands quickly executed the case.
06:43
We have just used the Wordspace sync command and removed the files,
06:47
based on our settings.
06:50
There is also an option that is Sync from the command line, which synchronizes files
06:56
by creating an event in the Windows task scheduler
06:59
to automate workspace synchronization.
00:09
When you get or check out files,
00:11
files are copied from the vault to your local working folder,
00:15
also known as your workspace.
00:18
Over time,
00:20
your workspace may accumulate files that are no longer necessary
00:24
or stray files that are not meant to be managed by a vault.
00:28
These files can be cleaned up by synchronizing your workspace.
00:33
This video covers the Vault workspace sync feature
00:37
that is designed
00:38
to help Vault users to keep their Vault and working folder
00:41
in sync.
00:45
Once you have logged into your vault,
00:47
you can access the workspace sync command in two ways.
00:51
Either you can access the workspace sync
00:55
from the
00:56
toolbar here
00:58
aAnd 2 workspace sync option.
01:01
Or
01:02
click on 2.
01:05
And click workspace sync.
01:11
The workspace sync command compares the content of the
01:14
workspace with the contents of the corresponding vault,
01:18
verifying which files need to be updated,
01:21
either in the workspace or in the vault, and which files need to be removed
01:26
from the workspace.
01:29
Depending on your settings,
01:32
the latest version,
01:34
the current version,
01:35
or the current version,
01:37
with
01:38
Released Biased,
01:40
is used to determine
01:41
whether a file needs to be updated.
01:46
You can also specify auto delete filters
01:49
using the file extension.
01:51
For example,
01:52
log files,
01:53
AutoCAD backup files are by default added here by design with the Vault client.
02:01
The AutoCAD backup files with extension BAK or
02:05
ac$ are log files with extension LOG
02:09
are automatically added to the list.
02:13
You can add your own file extension based on your requirement using the add
02:18
button here
02:19
or you can remove any unwanted or
02:23
filters that are already specified here by using the Remove option.
02:30
Under the expiration setting,
02:32
you can set
02:34
the time period
02:35
after which the vault will delete the
02:38
files or remove the files from the managed files
02:42
list or the unmanaged files list based
02:45
on the time expiration settings specified here.
02:50
You can set up to 15 weeks
02:52
for
02:53
any of the fields here.
02:56
If you want to exclude any files from the expiration,
03:00
you can add
03:01
those files or the folders here
03:04
by choosing the
03:04
Add files button or add folder button and specify them
03:09
inside your vault.
03:13
Please choose to remove empty folders from your local workspace.
03:20
There is also an option to export settings.
03:24
And use that
03:25
by other user,
03:28
that was it.
03:29
Or you can import settings
03:31
that have been used by other users as well.
03:35
Once you define your settings,
03:37
you can click OK,
03:38
and based on those settings,
03:40
the vault works with synchronization wizard with lists the files
03:44
that has to be removed.
03:49
You can see different filters here,
03:51
like expired manage,
03:52
expired unmanaged,
03:54
and files that have been removed from Vault but still exist
03:58
in the working folder.
04:10
Once you have all the files listed here,
04:13
click Finish.
04:18
The local workspace is synchronized using the specified settings.
04:34
When the synchronization is complete,
04:36
the results are summarized in the report.
04:39
The report lists those files which were successfully downloaded
04:43
and those which were successfully removed.
04:51
As well as the files which unsuccessfully synchronized.
04:56
You can generate a report as a CSV file and save it locally.
05:05
Or in
05:09
the vault,
05:10
using the send to Vault command
05:12
or printed
05:14
by performing one of these options.
05:19
To save the report locally,
05:21
click save
05:23
on the save as dialog,
05:26
select the folder structure where you want to save this file,
05:31
and click save,
05:32
or,
05:35
save the report in a vault,
05:36
click Send to Vault to display a list of Vault folders.
05:43
Select the folder where you want to save the report
05:46
and click save.
05:50
Or,
05:53
click print,
05:54
to print
05:56
the results as a report
05:57
and specify your printing options.
06:03
Choose any of the selected printer to
06:05
print the report,
06:09
or click cancel to exit the dialogue.
06:13
Once you have saved the report,
06:14
as per your preferences,
06:15
click close to exit the dialog.
06:19
This is how
06:20
the Vault workspace sync command works.
06:24
There is also another option
06:26
available
06:27
for workspaces synchronization
06:29
like
06:31
Quick sync.
06:32
It synchronizes the files immediately using the default settings.
06:39
In this case,
06:40
the commands quickly executed the case.
06:43
We have just used the Wordspace sync command and removed the files,
06:47
based on our settings.
06:50
There is also an option that is Sync from the command line, which synchronizes files
06:56
by creating an event in the Windows task scheduler
06:59
to automate workspace synchronization.
Use the Workspace Sync command to clean unnecessary files from the workspace and keep it up to date.
Note: This feature is available in Vault Professional.
The Workspace Sync command compares the contents of the workspace with the contents of the corresponding vault to verify which files need to be updated either in the workspace or in the vault and which files need to be removed from the workspace.
Depending on your settings, the last modified date, the current revision, or the current revision with released biased is used to determine whether or not a file needs to be updated.
Select which files to synchronize with these steps:
