Share files externally with public links

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You can share Civil 3D cloud project files or folders with external shareholders,

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meaning those who are not project members, by emailing a public link.

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The recipient can then use the link to download the files.

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First, you must configure this type of sharing for the project.

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In Files, expand the Settings drop-down and select Advanced settings.

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Here, you see the Public links to sheets and files, setting, which is turned Off by default.

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Toggle this setting On, and in the confirmation dialog that appears, click Turn on.

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Then, expand the number of days drop-down and select a time for expiration.

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In this case, leave the default of 90 days.

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Click Files at the top of the page to return to Files.

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To share a public link for one or, in this case, for multiple files, first, select the files.

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Then, click the More menu and select Share.

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In the Share dialog box, under Share with, select Anyone with the link.

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Expand Link expires and select a date—in this case, 90 days out.

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Next, expand the Select version to share drop-down to choose whether to share the current version at the time of sharing,

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or at the time the recipient opens the link.

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The latter option is useful if you want the recipient to see the most up-to-date version each time the link is clicked.

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The option selected here, Current version at the time of sharing, is useful for sharing a specific version of the file.

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If you are using an external application to email the link, click the Link tab,

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where you can easily Copy the link for one or both files to your clipboard to paste into an email,

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or you can select Share all to copy and paste all links to your clipboard.

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Alternatively, and for this example, click the Email tab to send the link directly from the Share dialog.

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Enter a Title, select a Recipient, and then add an applicable Note.

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Then, click Send.

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Back in the Files list, you see a globe icon in the Indicator column, informing you that the file has been shared publicly.

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Place the cursor over the globe and note the option to delete the link, if needed.

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Next, in Outlook, review the email that was generated from sharing the link.

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This is what external stakeholders will see when you share a link with them.

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From here, they have the option to download and view each file individually.

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Alternatively, clicking View all opens a browser page where the files can be downloaded.

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Note that files can only be downloaded and not viewed in the browser, because the recipient is not a member of the project.

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Now you understand how to share files with external stakeholders using public links.